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Softdocs Etrieve software has a built-in scanning utility that is compatible with the scanners and is used at all workstations.
#NCGS SERVE PARTIES WITH COPIES OF FILED DOCUMENTS DRIVERS#
Fujitsu scanners with Kofax/TWAIN drivers are the standard for scanning stations. Document/image scanners authorized by IT and approved as compatible by the software vendor.A current procedural manual will be maintained to ensure the most current steps are followed and to ensure reliable system documentation will be available for judicial or similar proceedings.Įach workstation designated as a scanning station will have, at a minimum, the following hardware and software, unless the scanner is collocated by means of a network interface: This documentation will include a description of the system hardware and software. The IT department is responsible for preparing and updating detailed procedures that describe the process followed to create and manage imaged electronic records. Retention of Original and Duplicate Records.All such documentation is listed in the institution’s records retention schedule. System documentation will be maintained during the period for which the records produced by the process or system could likely be subject to court review and until all data created by every system instance has been destroyed or transferred to a new operating environment. Security backup and disaster recovery procedures.Such documentation maintained by the institution includes: Documentation is reviewed and updated by IT staff periodically or upon implementation of a new information technology system. This documentation also identifies system software and hardware and major processes. The College maintains documentation that describes system procedures, practices, and workflows.